TintFlow X Guides
Quoting, scheduling, deposits, inventory, and follow-up for window tint, PPF, and flat glass businesses. Written for owners, not marketers.
Latest · Window Tinting
· 5 min read
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Schedule tint jobs in fixed time blocks by job type, collect the vehicle and film details before you book, take a deposit on larger jobs, and send automatic reminders the day before and the morning of. Offering specific open times instead of asking when the customer is free cuts most of the back-and-forth.
Log every roll when it arrives with its brand, line, shade, width, length and cost. Deduct the footage each job uses, including waste, and count your rolls once a month to catch drift. Set a reorder point for each film you use often, so you reorder before a scheduled job runs short.
Follow up on every tint quote with five short texts over about 30 days: a same-day check-in, a day 2 answer to a common question, a day 5 offer of open dates, a day 10 photo of a similar car, and a day 30 final check. Stop as soon as the customer books or says no, and automate the sequence so it runs while you're installing.
Take a deposit when the customer approves the quote on full-car, windshield, PPF and flat glass jobs. Invoice before the customer arrives for pickup so payment happens before the keys change hands. Every invoice should list the vehicle, windows, film brand, line and shade, the measured VLT readings, warranty details, the deposit already paid and the balance due.
Tint shops miss leads in predictable places: calls during installs, after-hours messages, DMs, and web forms nobody checks. Fix it with an automatic text back on missed calls, one pipeline for every inquiry, a website form that asks for the vehicle and service, a set response time, online booking, and a follow-up schedule for every quote.
PPF shops lose most quotes in three places: calls that go unanswered, quotes that take too long to send, and quotes nobody follows up on. Fix it by putting every lead in one pipeline, replying within minutes, sending quotes the customer can approve and pay a deposit on from their phone, and following up on a fixed schedule until they say yes or no.
Offer every PPF customer three coverage tiers instead of one custom price, such as partial front, full front and full body. Price each tier from film footage, labor hours and vehicle size, add a few optional extras, and send all three on one quote the customer can approve and pay a deposit on from their phone.
Track every PPF job through the same fixed stages: lead, quote sent, approved with deposit, scheduled, film prepped, installed, post-install check, and paid and reviewed. Keep the vehicle, coverage package, film line, footage used and photos on one job record so nothing lives in text threads or on paper.
Capture the same details on every inquiry (vehicle or property, glass to be covered, film line, shade preference, timing), present two or three clearly itemized film options instead of one number, put the quote in writing with a deposit requirement to book, and follow up on a set schedule until the customer says yes or no.
Put it into practice
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